| Field | Explanation |
|---|---|
| Name of the unit | This optional field allows you to identify a unit individually. For example, by an internal name, a number or an abbreviation. This makes it easier to assign and find the unit internally. A designation is only for your internal identification and is not transmitted to an applicant or tenant during a viewing or tenancy. |
| Floor + Location + Number | Here, the location of the unit must be specified in such a way that it is clearly identifiable in the property. The information is automatically displayed in the Immodio Rental Agreement and also in the Landlord's confirmation and should therefore be complete and precise (e.g. "1st floor left" or "2nd floor apartment no. 3"). If you are renting out a single-family home, write "Single-family house" in the field. |
| Number of rooms | In this field, the Total number of rooms of the unit. In Germany, rooms are considered to be all living rooms with a Minimum size of about 10 m², which are not used exclusively as kitchen, bathroom, hallway or storage room.
Not to be counted: kitchen, bathroom, toilet, hallway, storage room, cellar, balcony or terrace. In case of doubt, documents such as floor plan, exposé or declaration of division provide information about the officially recognized number of rooms. Example: An apartment with kitchen, bathroom, living room, bedroom, children's room and an 8 m² study corresponds to 3,5 rooms. |
| Condition of the unit | Here the (renovation) condition of the unit can be recorded. This has a direct influence on the digital Immodio rental agreement, for example, and influences whether the costs for cosmetic repairs can be passed on to the tenant. More information on the state of the unit can be found here. |
| Category | Units can be created in the following categories: living space, commercial, parking space, usable space. Immodio specializes in the rental and management of Living space specialized; therefore, only a rental agreement for units of the category "Housing" can be generated. However, you can enter an existing commercial tenancy under "Create tenancy" -> "Add existing tenancy" -> "Commercial tenancy agreement", upload your own tenancy agreement there and then manage the tenancy accordingly with Immodio. |
| Specification | The specification of the unit has an influence on the digital Immodio rental agreement in several places and should therefore be stored accordingly accurately. |
| Property management (unit) | If there is a property management company for the unit that manages this unit, the property management can be entered here. The prerequisite for this is that the property management company has previously entered the "Service provider" in Immodio. Only then can it be assigned to the unit. If you enter a property management company in the unit, this means that a property management company takes over tasks on your behalf, for example regarding renting or managing this unit. This property management is then included in the Immodio rental agreement. |
| Property management (separate property) | If the property is a condominium owners' association (WEG), a special property management (SEV) can be deposited here. The prerequisite for this is that SEV has previously been subordinated to participants with the type "Service provider" in Immodio. Only then can it be assigned to the unit. Please note the difference between a property management company (private property) and a condominium management:
|
| Owner (unit) | Here, the owner of the unit must be deposited if the associated property belongs to a condominium. The prerequisite for this is that it has previously been entered under Participants with the type "Owner" in Immodio.
|
| Co-ownership share of the unit (optional) | If the unit is a condominium, the co-ownership shares of the unit can be recorded here. You can usually find this information in the declaration of division or the annual statement of your WEG. Specifying a co-ownership share is optional. The advantage of maintaining these shares is that they are then automatically listed in Immodio's digital lease agreement, which can avoid any disputes during the utility bill. |
| The unit is a granny flat | A Granny flat is a separate apartment in a building that is Owner self-occupying and does not comprise more than a total of two apartments. If your unit is a granny flat, a tick must be ticked here, as this has an influence on the Immodio rental agreement in several places. |
| The unit is close to a busy road | If a tick is ticked here, a corresponding clause is included in the Immodio rental agreement, which describes the location of the leased property. This helps to avoid possible misunderstandings or disputes with the tenant. |
| The unit is located near a railway track | If a tick is ticked here, a corresponding clause is included in the Immodio rental agreement that describes the location of the leased property. This helps to avoid possible misunderstandings or disputes with the tenant. |
| Field | Explanation |
|---|---|
| Room designation | All rooms belonging to the unit are entered here – including ancillary rooms such as cellars or attics as well as outdoor areas such as e.g. a balcony or terrace. The designations should be chosen clearly and, if possible, according to the floor plan (e.g. living room, bedroom 1, bathroom, cellar no. 5). This information is included in the rental agreement and serves as a clear allocation. |
| Room size (optional) | Specifying the size of the room in square metres is optional, but it is particularly relevant when renting out individual rooms. |
