> For the complete documentation index, see [llms.txt](https://help.immodio.app/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.immodio.app/en/anleitung/einnahmen-und-ausgaben/buchhaltung-erweiterung/10109000-sonstige-abgaben-und-kosten-umgelegt-auf-mieter.md). # Other charges and costs (recoverable from tenant) Help on the Immodio entry item Other charges and costs (recoverable from tenant).
Use this category only for **running, property-related costs** which may in principle be recovered from the tenants as operating costs but for which there is no more suitable entry category. {% hint style="warning" %} The category is **not a general catch-all account for any expenditure by the landlord**. Other operating costs have to meet the conditions of Section 1 BetrKV and may not already be covered by one of the specific types of operating cost in Section 2 nos. 1 to 16 BetrKV. Administrative costs, repairs, refurbishment and acquisition costs remain excluded. {% endhint %} ### The conditions for allocation An expense can be recorded in this category where it in principle meets **all** the following conditions: * It arises from the ownership of the land or the intended use of the building, its systems or its facilities. * It arises on a running basis or at recurring intervals. * It serves the proper operation, checking, upkeep or safety of the building. * It is not a repair, refurbishment, administration or acquisition. * There is no more suitable category in Immodio for the expense. * The specific type of cost may be recovered from the tenant under the rental agreement (it was recorded under the [**individual additional agreements**](/en/anleitung/mietverhaltnisse/mietverhaltnis-anlegen/zusatzvereinbarungen.md#individual-agreements), for example). With **other operating costs under Section 2 no. 17 BetrKV**, the wording "other operating costs" alone is generally not sufficient in a residential rental agreement. The type of cost concerned has to be named as specifically as possible, for example as "the costs of the regular electrical inspection" or "the costs of cleaning the gutters". ### What can be entered here? Depending on the building's features and the specific provisions of the rental agreement, the following items, for example, might come into consideration in certain circumstances: #### Regular technical inspections * recurring inspections of the building's electrical system, * the regular inspection of fixed electrical systems in communal areas, * recurring function and safety checks of technical facilities, * the regular inspection of a lightning protection system, * the regular inspection of a pressure boosting system, * the regular inspection of emergency or safety lighting systems. The Federal Court of Justice has held that regularly recurring costs for checking the operational safety of an electrical system can be other operating costs. The inspection may not, however, be confused with remedying defects found: the check can be recoverable, the subsequent repair generally not. #### Fire protection and safety equipment Depending on the rental agreement and the building, the running inspection and maintenance costs of the following facilities might come into consideration in certain circumstances: * fire extinguishers, * smoke and heat extraction systems, * automatic fire dampers, * sprinkler or extinguishing systems, * fire detection and alarm equipment, * escape route and emergency lighting, * other safety equipment subject to regular inspection. Only the running checks, maintenance, cleaning and function tests may be recorded. Buying, initially installing, replacing, repairing or renewing the equipment does **not** belong in this category. #### The regular cleaning of particular parts of the building The following might be recorded here in certain circumstances: * the regular cleaning of gutter inlets and the associated downpipes, * other recurring cleaning services on particular building facilities that cannot be assigned to an existing category. #### Other particular building facilities Depending on the property, recurring costs for monitoring, maintaining or testing the function of the following systems might also come into consideration in certain circumstances: * ventilation or extract air systems, as far as they cannot be assigned to a heating cost item, * automatic doors and gates, * barrier and access systems, * lifting units or special pump systems, * backflow protection, * facade access systems, * communal access control systems, * emergency power or safety power systems, * other technical systems not named separately in Section 2 nos. 1 to 16 BetrKV. {% hint style="info" %} Whether these costs are actually recoverable always has to be checked against the specific content of the service and the rental agreement. As a rule, other costs can only be recorded where they are comparable to running operating costs. {% endhint %} ### Other running public levies The category can in certain circumstances also cover **running public charges relating to the land** where: * they are levied regularly, * they concern the property in question directly, * they are recoverable in principle, * and there is no more suitable category in Immodio. A public levy should only be recorded under "Other levies and costs" where no more specific category exists. Take the exact description from the charge or levy notice. One-off development, expansion, connection or frontager contributions are in principle **not** running operating costs and do **not** belong in this category. ### Assignment For the assignment select, depending on the type of cost, either **"Property"** where the costs concern an entire building, or **"Tenancy"** or **"Unit"** accordingly where only individual tenancies or units are affected by these costs. Alternatively, in the property's [**"Billing"**](/en/anleitung/immobilien/objekt/abrechnung-objekt.md#individual-allocation-keys) area you can create individual allocation keys. ### When this category should not be used The following in particular do not belong here: * property management and bookkeeping costs, * the costs of preparing the general operating cost statement, * tax advice and legal advice costs, * postage, bank and account management fees, * loan interest and financing costs, * rent loss or vacancy costs, * reminder, late payment and enforcement costs, * fines and contractual penalties, * repairs and remedying faults, * spare parts, * maintenance and refurbishment measures, * initial purchases and installations, * modernisation and renewals, * device rentals that economically replace a purchase, * one-off expert reports because of damage or a defect, * the costs of remedying a defect found, * one-off connection, expansion or development contributions, * costs serving exclusively the landlord's personal or economic interest. Administrative, maintenance and repair costs are expressly excluded from operating costs by law. Acquisition and financing costs cannot be shifted to the tenants through the catch-all category "other operating costs" either. ### Documents for the statement Keep in particular: * the rental agreement and the types of cost agreed, * invoices and descriptions of services, * maintenance and inspection contracts, * inspection and maintenance records, * charge and levy notices, * the split of mixed invoices, * the calculation where there are several buildings, * proof of payment, * the allocation key used. Advance payments of operating costs have to be billed annually. The tenant can ask to inspect the underlying receipts; the landlord also has to observe the requirement of economic efficiency when choosing and commissioning services.