> For the complete documentation index, see [llms.txt](https://help.immodio.app/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.immodio.app/en/anleitung/einnahmen-und-ausgaben/buchhaltung-erweiterung/10110010-sonstige-betriebskosten-umgelegt-auf-mieter.md). # Other operating costs (recoverable from tenant) Help on the Immodio entry item Other operating costs (recoverable from tenant).
Use this category for **other running operating costs of your rental property that can be recovered from the tenant and for which there is no more suitable specific category in Immodio**. The category corresponds in particular to the **"other operating costs" under Section 2 no. 17 BetrKV**. These are running operating costs within the meaning of Section 1 BetrKV that are not already covered by the types of operating cost expressly named in Section 2 nos. 1 to 16 BetrKV. **This category is a catch-all category** Only use this category where: * the costs arise **on a running basis** from the land, the building or its intended use, * they are actually **operating costs** and not repair, administrative or acquisition costs, * the specific type of cost may be recovered from the tenant, * the allocation is effectively agreed in the rental agreement, * and there is **no more specific category** in Immodio for this type of cost. {% hint style="warning" %} Where there is already an exactly matching Immodio category, use it and not the general category **"**[**Other operating costs (recoverable from tenant)**](/en/anleitung/einnahmen-und-ausgaben/buchhaltung-erweiterung/10110010-sonstige-betriebskosten-umgelegt-auf-mieter.md)**"**. {% endhint %} #### **Which costs can be entered here, for example?** Depending on the building and the rental agreement, regularly recurring costs can be recorded here, for example, for: * the regular maintenance or inspection of particular technical facilities, * recurring inspections of safety or fire protection equipment, * the regular inspection of electrical systems, * maintaining particular communal systems, * or other running costs of the building not already covered by a more specific type of operating cost. #### **Particularly important: the type of cost has to be named specifically in the rental agreement** With **other operating costs under Section 2 no. 17 BetrKV** it is not sufficient for the rental agreement merely to refer in general terms to "**other operating costs**". The specific type of cost that is later to be recovered from the tenant generally has to be **described with sufficient precision in the rental agreement**. #### **Distinguishing running costs and one-off purchases** Operating costs generally have to **arise on a running basis**. Not every expense for the building therefore becomes an operating cost. **Example** * A regular annual inspection of a technical facility of **€250** → where the other conditions are met, this can be an operating cost item. * The initial purchase and installation of the technical facility of **€2,000** → is in principle not a running operating cost item. #### **Repairs do not belong in this category** A particularly important difference exists between: * **maintenance or running inspections** and * **repairs or refurbishment**. Administrative, maintenance and repair costs are expressly **not** operating costs. **Example: an inspection and a repair on the same invoice** A specialist company invoices: * the regular inspection: **€300** * repairing a defect found: **€700** Total: **€1,000** The invoice may not be posted in full to **"**[**Other operating costs (recoverable from tenant)**](/en/anleitung/einnahmen-und-ausgaben/buchhaltung-erweiterung/10110010-sonstige-betriebskosten-umgelegt-auf-mieter.md)**"**. Where the conditions in the rental agreement are met, the **€300 for the regular inspection** can be taken into account as operating costs. The **€700 for the repair**, on the other hand, may **not** be recovered from the tenant. #### **The distinction from "Other levies and costs (recoverable from tenant)"** Immodio also has the category: **"Other levies and costs (recoverable from tenant)"** The two categories should be distinguished by the actual character of the expense. * **Another running operating service at the building or the land** → **"**[**Other operating costs (recoverable from tenant)**](/en/anleitung/einnahmen-und-ausgaben/buchhaltung-erweiterung/10110010-sonstige-betriebskosten-umgelegt-auf-mieter.md)**"** * **another recoverable levy or comparable cost** → **"Other levies and costs (recoverable from tenant)"** #### **The distinction from "Other operating expenses"** The category **"**[**Other operating expenses**](/en/anleitung/einnahmen-und-ausgaben/buchhaltung-erweiterung/10109600-sonstige-betriebliche-aufwendungen.md)**"** is likewise to be distinguished It is intended for the owner's other expenses which are **not recovered from the tenant** and for which there is no more suitable category. #### **Assignment in Immodio** With this category the assignment is to the **property**. Select the rental property for which the other operating costs were actually incurred. The costs can thereby be assigned to the property concerned and then to the associated tenancies for the operating cost statement. The allocation key applicable to the type of cost or agreed contractually has to be observed here. #### **The "Recoverable in the operating cost statement" switch** This category is expressly intended for **recoverable operating costs**. The **"Recoverable in the operating cost statement"** switch therefore has to be **enabled** where the type of cost concerned actually meets the conditions for allocation. It has to be checked, however, whether: * these are genuine running operating costs, * no repair or administrative costs are included, * and the specific other type of cost was effectively agreed with the tenant. #### **What does not belong in this category** The following in particular do not belong here: * repairs, * maintenance and refurbishment costs, * administrative costs, * buying new devices or systems, * production costs, * one-off investments, * the owner's private costs, * costs not effectively transferred to the tenant, * types of cost for which a **more suitable specific category** already exists in Immodio. With this catch-all category in particular, you should keep the **invoice, the description of the service and the rental agreement** together. That keeps it comprehensible later which specific type of cost was billed and on what basis it could be recovered from the tenant.