> For the complete documentation index, see [llms.txt](https://help.immodio.app/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.immodio.app/en/anleitung/einnahmen-und-ausgaben/buchhaltung-erweiterung/10120300-strassenreinigung-kehrdienst.md). # Street cleaning and sweeping service Help on the Immodio entry item Street cleaning, sweeping service.
Use this category for the **running costs of publicly or privately organised street and pavement cleaning** attributable to the selected property. Section 2 no. 8 BetrKV expressly counts the following among these: * charges for public street cleaning and * the costs of corresponding non-public cleaning measures. The costs can in principle be recovered from the tenants where the assumption of the operating costs was effectively agreed in the rental agreement, which is taken into account accordingly in the Immodio rental agreement. ### What can be entered here? #### Public street cleaning charges Enter here in particular the charges levied regularly by the municipality or the municipal street cleaning operator, for example: * street cleaning charges, * sweeping charges, * regular charges for cleaning public carriageways, * charges for cleaning public pavements, as far as this service is carried out by the municipality, * the running components of a municipal street cleaning notice. What matters is the actual charge notice. Which areas, cleaning classes, frequencies and services are included depends on the respective municipal street cleaning and charging statute. #### Non-public street and pavement cleaning Also enter here the costs of a private company or another person engaged where the cleaning is not carried out by the municipality. This can include in particular: * regularly sweeping the pavement in front of the property, * cleaning access paths and private pavements, * regularly sweeping the property's driveways, * cleaning paved communal paths, * removing leaves, sand, soil and ordinary street litter, * removing paper, packaging and other usual soiling, * the regular cleaning of kerbs and edges, * the labour and travel costs directly necessary, * the running costs of a sweeping service engaged under contract. The costs of corresponding non-public measures are expressly covered by Section 2 no. 8 BetrKV. What matters is that the service serves the running cleaning of streets or paths and is not a repair, a one-off special cleaning or garden maintenance. ### Which areas belong in this category? The following come into consideration above all: * public pavements whose cleaning has been transferred to the property owner, * private paths between the street and the house entrance, * paved communal accesses, * communal driveways, * other traffic areas that have to be swept regularly. The exact delimitation depends on the property and the scope of the service ordered. ### Winter services and street cleaning In law, clearing snow and ice and gritting can also be part of the costs of non-public street cleaning. Immodio, however, already has its own category for this which you can use for winter services: **"Caretaker, winter services, snow clearing (recoverable from tenant)"**. ### Distinguishing bearing the costs and the duty to clean An agreement in the rental agreement on the allocation of street cleaning or winter service costs initially only governs **who bears the costs**. It does not automatically transfer the actual duty to sweep, clear snow or grit to the tenant. Where a tenant is to carry out the work themselves, a separate and sufficiently clear provision is necessary. Where the landlord engages an external service provider, they should also check and document whether the service is carried out properly. Merely placing the order does not necessarily exclude the landlord's responsibility under the rental agreement. ### Assignment For the assignment select **"Property"** and then the building for which the costs were incurred. The costs are then allocated to the associated tenancies by living space. ### Check public charges and private sweeping services separately Both municipal street cleaning charges and the costs of a private sweeping service can arise. Both items may be allocated where they actually concern different services. Example: * The municipality cleans the public carriageway. * A private service cleans the pavement and the access to the house. ### One-off special cleaning Not every cleaning of paved areas is **running** street cleaning. The following in principle do not belong in this category: * cleaning after building or refurbishment work, * removing building rubble, * cleaning after fire or water damage, * removing oil, paint or hazardous substances, * the one-off removal of soiling accumulated over years, * cleaning after an event held by the landlord, * removing waste caused exclusively by the landlord, * deep cleaning in connection with a new letting, * the costs of remedying defects or damage. {% hint style="info" %} Operating costs have to arise on a running basis from the ownership or the intended use of the land. Maintenance and repair costs are expressly excluded. {% endhint %} ### Soiling caused by a particular tenant Where a particular tenant culpably causes exceptional soiling, these are not ordinary street cleaning costs to be allocated to all tenants. That can concern, for example: * spilled liquids, * building rubble left behind, * larger quantities of packaging material, * soiling caused by a particular business, * items left without permission. {% hint style="info" %} Where the person responsible is known and responsibility can be proved, a separate claim against that tenant may come into consideration. The costs should not be allocated across the entire property through this category. {% endhint %} ### Repairs and purchases The following in particular do not belong in this category: * repairing damaged pavements, * replacing or relaying paving slabs, * removing trip hazards, * renewing a driveway, * repairing kerbs, * buying sweeping machines, * buying brooms, leaf blowers or cleaning equipment, * building a new path, * structural drainage measures, * general administrative costs, * fines and contractual penalties. Buying durable working equipment and repairing or renewing paved areas are not running street cleaning costs. Smaller cleaning and working materials consumed on a running basis, on the other hand, can be part of the service where they are used directly for the regular cleaning and are not already charged elsewhere. ### Where the landlord does the sweeping themselves Where the landlord carries out the recoverable street or pavement cleaning themselves, they may in principle apply the amount a suitable third party would have charged for an equivalent service. Merely notional VAT may **not** be applied. For a comprehensible statement, the following should be documented: * the areas cleaned, * the type and scope of the work, * the cleaning dates or the cleaning cycle, * the time spent, * the comparison price used, * the basis of the comparison price, * material costs actually incurred, where applicable. {% hint style="info" %} The price applied may not be higher than the market costs of an equivalent service from a third party. {% endhint %} ### The requirement of economic efficiency When organising the street cleaning too, the landlord has to ensure a reasonable ratio between cost and benefit. Check in particular: * whether the scope and frequency of the cleaning are necessary, * whether areas are cleaned twice by the municipality and a private service, * whether a caretaker already performs the same service, * whether different cleaning intervals by season make sense, * whether unnecessary additional services are included, * whether comparative quotations make sense where prices rise considerably. The cheapest quotation does not always have to be chosen. The costs should, however, be objectively comprehensible and appropriate for the property. The requirement of economic efficiency applies expressly to the annual operating cost statement. ### Documents for the operating cost statement Keep in particular: * municipal street cleaning and charge notices, * the contract with the private sweeping service, * a precise description of the service, * invoices and proof of payment, * a list of the areas cleaned, * records of cleaning and call-outs, * the delimitation from the caretaker and the winter service, * the allocation where there are several buildings, * evidence of own work, Tenants can in principle ask to inspect the receipts underlying the operating cost statement.